Purpose-built asbestos management software for complex portfolios
Support surveys, registers, audits and site safety with structured, defensible data, from identification through to ongoing management and removal across every site you're responsible for.
The Challenge
The asbestos is in your buildings. Is it in your system?
In Australia, the total ban on asbestos came into force on 31 December 2003, but it did not apply to materials already in-situ. Asbestos was used in over 3000 products, and it is estimated that 6.2 million tonnes of asbestos legacy remains in Australia's built environment.
That asbestos is anywhere between 30 and 100 years old. Much of it is at or nearing the end of its product lifespan, and ageing materials are starting to degrade. The longer it goes untracked, the greater the risk and the higher the cost of eventual removal.
Knowing where asbestos is matters. Knowing its current condition matters just as much. When that information is accurate, current and accessible to everyone who needs it, from surveyors to contractors to auditors, organisations can manage asbestos with confidence.
Ageing materials, increasing risk
Asbestos products in Australian buildings are between 30 and 100 years old, many nearing end of lifespan. Waiting for materials to deteriorate increases both the risk of exposure and the cost of removal.
Static registers create exposure gaps
When registers aren’t kept current, contractors and workers make decisions without the full picture. That’s the gap where accidental disturbance and exposure occurs. A static register isn’t just an administrative problem. It’s a safety risk.
No clear view of portfolio-wide risk
Most organisations know asbestos exists across their sites but can’t answer “which sites need attention first?” without manually collating data from multiple sources. Without consistent risk profiling, effort is reactive not proactive.
Multiple stakeholders, multiple sources of truth
Asset owners, WHS teams, surveyors, contractors and auditors all need access to the same asbestos data, but they need to be working from one current, shared source. When that doesn’t exist, things fall through the cracks.
Who Octfolio Is For
Built for organisations responsible for asbestos risk
PCBUs & Asset Owners
Organisations with duty-of-care obligations
If you own or manage buildings that contain, or may contain asbestos, you have legal obligations under WHS laws to maintain an up-to-date register, management plan, and manage those risks so far as is reasonably practicable. Octfolio gives you the systems to meet those obligations and the evidence trail to demonstrate that you have.
Our customers include PCBUs and asset owners in government agencies and local councils, utilities, education, mining, and telecommunications sectors across Australia and New Zealand.
Surveyors & Assessors
Professionals who need a structured field capture tool
Octfolio's mobile-first field capture supports surveyors who need to record findings accurately on site with structured data entry that feeds directly into the client's live register. No double-handling, no transcription errors, no delay between survey and register update.
For surveyors working across multiple clients, Octfolio gives you a single tool that adapts to each client's requirements while maintaining the data standards and traceability your professional obligations require.
Your Legal Obligations
What WHS laws require, and how Octfolio helps you meet it
Work health and safety laws have specific requirements to prevent asbestos exposure in all workplaces. These are legal obligations that every PCBU managing a non-residential workplace must meet.
Under WHS laws:
If you are a person conducting a business or undertaking (PCBU), you must protect anyone that works with, or could be exposed to, asbestos. An up-to-date asbestos register and management plan must be kept for all workplaces where asbestos is present or assumed to be present, unless that workplace is exempt because it is a domestic premise used for residential purposes.
This register must be current, accessible and maintained.
Octfolio provides the structured systems required to meet this duty. The platform centralises your asbestos registers and management plans, keeps them updated in real-time as new survey and inspection data comes in, and gives you a complete audit trail that demonstrates your obligation has been met for every asset, every site, every time.
Regulators and auditors are increasingly expecting organisations with large asset portfolios to move beyond paper-based systems and adopt digital platforms that centralise asbestos data, manage contractor risk and provide clear evidence of compliance. Octfolio is built to meet exactly these expectations.
How Octfolio Works
An asbestos management platform built around your workflow
Octfolio connects the different stages of the asbestos management lifecycle, so nothing is lost between survey, register, audit and site access. It replaces disconnected, low-tech systems with a single, unified asbestos management platform that reduces duplication, cuts administrative burden and eliminates the errors that manual processes introduce.
Survey inputs
Capture survey findings directly in Octfolio, on site, on mobile via the Inspector App. Record material type, location, condition and photographs against each asset. Checklists align with national frameworks including the National Guide for Asbestos Surveys, HSG264 or internal frameworks for consistent, comparable records regardless of who conducted the survey or when.
Asset-level records
Every identified asbestos-containing material is recorded against the specific asset or location where it was found, including condition, risk rating and full history. With many asbestos products nearing their end of lifespan, tracking condition changes over time is critical. Waiting for materials to deteriorate or become damaged increases both the risk of exposure and the cost of removal. Octfolio lets you get ahead of that.
Live asbestos registers
Registers are updated once records have been approved and a new register published, ensuring only verified, quality-checked data makes it into the official record. This built-in approval workflow means your register is always accurate, not just current. Once published, the updated register is immediately accessible to everyone who needs it, without manual distribution or version control headaches.
Document management
Every regulatory document (Asbestos Management Plans, survey reports, clearance certificates, certificates of analysis and lab results), is stored directly against the asset it belongs to, not in a separate folder or email chain. WHS laws require an Asbestos Management Plan to be prepared, kept current and reviewed at least every five years. Clearance certificates are required after all licensed removal work before an area can be reoccupied. Octfolio keeps all of this organised, version-controlled and immediately retrievable when it matters.
Audit trail & compliance evidence
Every action, update and decision in Octfolio is logged with a full audit trail including who did what, when, and what changed. When a regulator, insurer or auditor asks what was known and when, you have a clear, compliant record without hours of manual report preparation.
Site access via SafetyPages
Each asset has its own SafetyPage, accessible via QR code or link, no login required. Contractors and visitors instantly see the current asbestos register, risk summary, management plan and emergency contacts before entering the site. Access analytics give you visibility of who viewed safety information and when.
Features
Every part of the platform built for what asbestos management actually requires
Generic document management systems can store asbestos records. What they can't do is structure data the way asbestos management actually requires by material, condition and risk rating, against a specific asset, through a workflow that takes findings from field capture to published register without manual steps in between.
The Platform
Everything connected. Nothing falling through the cracks.
Your asbestos information shouldn't live across spreadsheets, shared drives, paper trails and contractor emails. Octfolio brings together assets, audits, registers, documents and contractor workflows into one connected system so compliance questions get answered in seconds, risk decisions are made with confidence, and nothing gets missed.
Standards and Compliance Alignment
Built around your compliance obligations
Australia: WHS legislation
The WHS Regulation requires PCBUs to identify asbestos, maintain an up-to-date register and manage risks so far as is reasonably practicable.
- WHS-aligned asbestos survey and register structures
- Field-level data capture supporting obligations under the WHS Act and WHS Regulation
- Asbestos Management Plan document storage and version control
- Immutable audit trail — every record change is timestamped, named and cannot be edited or deleted
Note: Victoria operates under the OHS Act 2004 rather than the WHS Act. Octfolio supports asbestos management obligations across all Australian jurisdictions.
WHS Act & Regulation — Safe Work AustraliaNew Zealand: Health and Safety at Work (Asbestos) Regulations 2016
PCBUs must identify asbestos, prepare and maintain an asbestos management plan and register, and ensure work involving asbestos is managed safely.
- Register structure meeting the field requirements of Schedule 2 in the Regulations
- Auditable inspection workflows and data traceability
- Asbestos Management Plan document storage and version control
United Kingdom: Control of Asbestos Regulations 2012
Dutyholders must identify asbestos in non-domestic premises, prepare and maintain an asbestos register and management plan, and ensure all work involving asbestos is safely managed and controlled.
- Register and management plan structures aligned with the duty to manage requirements under Regulation 4
- Field-level data capture supporting HSG264 (Asbestos: The Survey Guide) covering both Management Surveys and Refurbishment/Demolition Surveys
- Asbestos Management Plan document storage and version control
- Immutable audit trail — every record change is timestamped, named and cannot be edited or deleted
Note: The Control of Asbestos Regulations 2012 applies across England, Scotland and Wales. Separate asbestos regulations apply in Northern Ireland.
Control of Asbestos Regulations 2012 — HSEOctfolio also maintains active professional memberships to ensure the platform evolves alongside changes in legislation, accreditation criteria and industry best practice.
See Octfolio's asbestos management platform in action
Explore the workflows, registers and features that give your organisation a simple, safe and compliant approach to asbestos management.